Regulations on Management of School Registry
General Provisions
Article 1 In order to safeguard the normal teaching and living order of the University, ensure the physical and mental health of students and promote their moral, intellectual and aesthetical development, the Regulations is formulated in line with the Management Regulations on Students of Universities and Colleges.
Article 2 The Regulations are used for management of students who are studying for undergraduate and higher professional programs.
Article 3 The University focuses its work on the training of students, and constantly strives to improve its teaching quality by strengthening its management, and endeavourers to train qualified graduates and successors for socialist construction.
Article 4 Students shall study Marxism-Leninism, Mao Zedong Thought, Deng Xiaoping’s Theory and the Important Thinking of the Three Represents, and have firm belief in the path of socialism with Chinese characteristics, the ideal of the rejuvenation of the Chinese nation; is patriotic and possess the spirit of unity, solidarity, peace-loving, hardworking and unyielding; and observe the Constitution, laws, regulations, and moral code of citizens, the Rules of Conduct for Students of Universities and Colleges, school regulations and cultivate fine moral qualities, conduct, and habit; diligent, courageous in innovative, try to grasp knowledge on modern science and technology and professional skills; to actively participate in physical training activities and build up body.
Chapter I Admission and Registration
Article 5 New students shall go through the formalities of admission with the notice of admission of Huanghuai University and relevant certificates in the required time and pay related fees. Those who cannot enroll in the University for certain reasons shall ask for a leave of no more than 2 weeks, and produce evidence (by hospital, unit, neighborhood community or township, etc.). Otherwise, he shall be considered to give up the admission qualifications of his own accord, except for any warrant such as force majeure.
Article 6 Within three months after admission, the new students shall be given a physical re-checkup according to state requirement on admissions. Those who pass the physical re-checkup will be admitted and registered, and those who fail to pass the re-checkup will be settled by actual conditions, till their qualifications being cancelled. Those who resort to deception will be dismissed and will be investigated by relevant organs for disgusting deed.
Article 7 In the physical re-checkup, any new student who is found to have disease and proved by Hospital of Grade II Class A and the above to be unfit to study at school, can retain his admission qualification for one year, but not registered by the University. Then the student should go home for medical treatment after making records at Dean’s Office, and the traveling expenses and medical treatment expenses occurred will be borne by him. The admission qualifications will no longer be retained if procedures for leaving school are not handled within 2 weeks. Students who have recovered after medical treatment within the period when his admission qualifications are retained can apply to enter the University on the first term of the next academic year, with certificates of diagnosis of Hospital of Grade II Class A and the above, and after being proved to have been recovered by the affiliated hospital of the University, shall take admission procedures with the newly recruited students together. Otherwise, the admission qualifications will be cancelled.
Article 8 Students who have acquired the status shall pay relevant fees in the prescribed registration time, and then to register with the department with vouchers for payment and other materials. The department shall mark the Stamp of REGISTERD on the student’s ID card. Those who cannot make the registration for certain reasons in the stipulated time should ask for a leave of no more than 2 weeks by correspondence, telegram or written notes to the department where he intends to enroll. After he returns to the University, he should cancel his leave at Student Administration Section and the school/department he belongs to, and should go through all the procedures of registration by the regulations of the University. Those who have not registered two weeks after the commencement of the program and have not asked for leave are considered to be dismissed on their own accords except for force majeure. Those who do not pay relevant fees or do not meet the requirement for registration shall not be registered.
Students who have financial difficulties can apply for loans or other forms of subsidies, and then handle the formalities of registration.
Chapter II Record of Tests and Academics Results
Article 9 The University adopts the credit system of academic year, and credit-grade point system in tests. During the period of study at school, students must participate in tests of all the compulsory courses, restricted elective courses and elective courses, and will get credits when passes the test. Test results, credits and grade points will enter into the databank of students academic results, and be kept for file. Academic test results are the basis for judging if a student has the qualifications for graduation.
Article 10 Evaluation of the test results of a course can be graded by percentage points system (60 points is the passing mark) or a 5-level grading system (Excellent, Good, Medium, Passed and Fail). Except for open-book examinations, practical courses, activities and production practices, graduation design (thesis), and so on which can be graded with the 5-level grading system, other academic test results are recorded with the percentage points system. Student who has passed a test for a course can get the credit of the course.
Article 11 Academic test results consist of two parts: results of usual days and final test.
Academic results of usual days include: study attitude, attendance and performance in class, homework, experiment (fieldwork), note-taking in class, class discussion and test, and so on, with a proportion not higher than 30 percent of the total (10 to 30 percent in general), which is decided by the teaching and research section or teacher according to the characteristics of the course, and submitted to the Dean’s office for the record.
The forms of final exams include open-book exam, closed book exam, which can be conducted by written test, oral test or combined test of both, practical operation or thesis writing, etc.
Students whose academic results of usual days are not up to standard cannot attend the final test, and are considered to fail the test for usual days on one of the following:
1. The accumulated number of classes he is absent from exceeds more than one third of the teaching hours of the course;
2. The number of homework (class notebook) he does not hand in accounts for one half of the teaching requirement;
3. The number of experiment classes he is absent from accounts for more than one third of the total time of experiment teaching hours, or experiment reports he does not hand in exceed more than one third of the total number, or fails to pass the experiment test;
4. Accumulated number of classes for physical training class he is absent from exceeds more than one third of its teaching hours.
Article 12 Ideological and moral test and evaluation of students should mainly be based on Norms of Conduct of Students of Universities and Colleges, and to be conducted through personal summary, class evaluation, and examination and approval by school/department.
Article 13 Results for physical education class of the students shall be graded according to attendance, performance in class, and after-school activities and exercises.
Students who cannot attend physical education class for illness or physiological defects should produce certificates of the hospital affiliated to the University, which should be signed with opinions of the school/department, then should be examined by the unit for physical education and approved by the Dean’s office. Students who attend health training class and do exercises as required can get credit for physical education.
Article 14 Election of courses
1. Students should have an overall understanding of the teaching program of the specialty, and must attend compulsory courses stipulated in the teaching plan. If for specific reasons which render him unable to study, he should make an application, which should be submitted to the Dean’s office for approval after being signed with opinions of the school/department where he studies.
2. For certain compulsory courses with varying degrees of difficulty in the teaching program, students can choose courses with higher level of difficulty than those he studies, and are not allowed to opt for courses with lower degree of difficulty than the courses which he studies.
3. For restricted elective courses of different fields in the teaching program, students can choose a course according to their own interest, ability, conditions and employment orientation, but has to finish all the required compulsory courses.
4. For elective courses, students can choose freely from courses offered by the University and school/department. In case one course is taught by several teachers, student can decide on his own whose class he will attend. Students who does not handle the formalities of choosing course or does not take part in exams or fails the test cannot get the credit of relevant courses. Except for special specialties, a class of elective courses should have at least 15 students. Otherwise, it will be cancelled and the Dean’s Office shall inform students to choose courses again.
Article 15 Restudy of a course
1. If a student fails to pass test for a compulsory test or specialized restricted elective course, he is not allowed to have a make-up test, and should restudy the course for the second time. If a student fails to pass test for a specialized elective course or non-specialized elective course or non-specialized restricted elective course, he can restudy the course or elect to study other course.
2. Student who fails to pass the test and need to restudy a course should have class with the next grade. If there are difficulties in arrangement of study time, he can make an application, and after being approved by the school/department, to self study under the guidance of the teacher. Test for restudy will be conducted with students of the next grade.
3. Student who fails to pass the test for practical study is required to restudy, and should complete basic requirements and objectives of all practice links.
4. The test results will be invalid for student who is absent, refuses to hand in test paper, breaks rules in test or cheats in the exam. When the student is to restudy the course, he shall first make an application, and then can restudy after the application being signed with opinions of the school/department and approved by the Dean’s Office.
Article 16 Self -study of a course
Student with excellent academic results (all test results above 85 points in all semesters) and having strong ability in self-study can make an application, and after being approved by the teacher and ratified by the school/department, and kept for record by the Dean’s Office, the student shall be exempted from a course, and can get credit when he passes the exam.
The following courses are not allowed to apply for self study:
1. Courses of political theory, ideological and moral education, physical education, experiment class and education courses for teachers, etc.
2. Fieldwork, curriculum design, graduation (design) thesis, etc.
3. Course for restudy
Article 17 When recording academic results, normal test results and those of restudy should be recorded truthfully and the latter shall be marked with the word Restudy. And test qualifications of students for this course will be cancelled and are required to restudy the course on one of the following:
1. The courses is not allowed for him to study;
2. Academic results of usual days is not up to standard;
Teachers should submit a name list of students whose qualifications for test are cancelled and reasons for it to the school/department for examination and approval, and inform the school/department where he studies and submit it to the Dean’s Office for the record.
Article 18 Student must attend the test with relevant certificates, and strictly observe rules of the test. Student who is absent from the test will have no credit, and the mark of Absented from Test will written on his record of academic results, and he has to restudy the course.
Article 19 If a student wants to delay a test for illness or other specific reasons, he should have the approval of teaching director or vice director and ratified by the Dean’s Office. Relevant formalities for it should be handled one week prior to the test, and the delayed test is to be taken early next term.
Article 20 After keying in academic results of all the students and closing the management system, the Dean’s Office will announce the test results for courses of the last term at the beginning of each term.
Article 21 Within one week after the announcement of results, students can ask to have a checkup of the test paper in a writing application to the office of the school/department if he has any objections. The test paper can be checked only after the application being approved by the teacher and leader of the school/department. If it is proved that the teacher is wrong in assessment of test paper, then the results should be corrected. The teacher shall sign his name on the test paper and the original list of academic results, and the new marks will be keyed in after the approval of the leader of the school/department, and it shall be submitted to the Dean’s Office for the record.
Article 22 The test results of students who have seriously violated test rules or cheat in exams will be invalid, and he shall be given due punishment, and may be given the chance of restudy or make-up test before graduation if he behaves well.
Article 23 In order to fully reflect the degree and capability of students in mastering knowledge learned in class, their academic results are shown in credits and grade points, which are indexes of students’ study quality, and which include Credit Grade Points of a Course (credit grade points of one course), Credit Grade Points of a Semester (credit grade points of a semester), Credit Grade Point of a Academic Year (credit grade point of a academic year) and Accumulated Credit Grade Points (credit grade points of total teaching hours), etc.
Credit grade points of each course are stipulated as:
Percentage points system 100-90 89-80 79-70 69-60 below 60 points
Credit grade points 5.0-4.0 3.9-3.0 2.9-2.0 1.9-1.0 0
5-level system Excellent Good Medium Passed Fail
Credit grade points 4.5 3.5 2.5 1.5 0
If a student chooses to study “n” courses, the corresponding credit is X1，X2,…, Xn, and the academic result is respectively: C1, C2, …, Cn, the credit grade point is Y1, Y2, …, Yn, and Σ is a symbol for aggregation, then at the end of each semester and on graduation, the average credit grade point of each student shall be calculated with the following method:
Credit grade points of a course =Xi·Yi
Total credit grade point of a semester =ΣXi·Yi
Average credit grade point =ΣXi·Yi /ΣXi
Credit and credit grade point are important basis of evaluation when student is to join the Party, is chosen as an advanced member and to get student award, etc.
Article 24 Student should ask for leave in advance and get permission if he cannot participate in activities stipulated in the teaching program. If absent without permission, he will be criticized and given due punishment.
Chapter III Changing Major and Transfer of School
Article 25 Changing major
I. Student is allowed to change his major on one of the following situations:
1. Student has special capabilities and the change of school/department (major) can enable him to better tap his potentialities;
2. After entering the University, student is discovered by the school hospital to be ill or have certain physiological defects, and diagnosed by a hospital of Grade II Class A and above to be unable to continue study at the present major, but can still study in other major.
3. Student has certain specific difficulty and unable to continue study without changing his major;
4. Due to termination of or change of major, on expiration of suspension of schooling or others, student has to change his major;
5. In view of reform of the distribution system for graduate students, the changing job market and with the permission of students, majors, departments and schools of some students can be adjusted when necessary.
II. Procedures for changing major:
1. Student who applies to change his major shall refer to article 27 of the Regulations, to see if he meets the requirement;
2. Student who meets the requirement shall go to the Dean’s Office to obtain the Approval Form for Changing Majors of Huanghuai University;
3. Student is to fill in the form and gets approval by the school/department one transferred from and into, Dean’s Office, and the director of the University in charge of this work;
4. The Dean’s Office is to submit a photocopy of the of the New Student Enrollment Approval Form with stamp of seal of the University to the provincial Department of Education for the record;
5. Student handles the formalities of changing major and begins to study in a new specialty.
Article 26 For illness or other specific reasons which render a student impossible to continue study, he can apply for transferring of school.
Article 27 Transferring school
I. Student is not allowed to transfer school on one of the following situations:
1. New student with no more than one semester of schooling;
2. Student who is to be transferred from a school of lower level to a higher level;
3. Student of target training and entrusted training;
4. Student who is ordered to leave school;
5. Student who wants to transfer school with no proper reasons.
II. Procedure for transferring of school:
1. Student who applies to change his major shall refer to article 28 of the Regulations, to see if he meets the requirement;
2. Student who is transferred to our school shall provide: (1) two photocopies of the Student Enrollment Approval Form with the stamp of the school authority one transferred from; (2) certificate of academic results by the Dean’s Office of the school transferred from; (3) certificate of student performance with the stamp of the school/department transferred from; (4) application of the student for transferring school.
3. Student who meets the requirement shall go to the Dean’s Office to obtain the Approval Form for Changing Majors in Huanghuai University;
4. To fill in the form and submit it for approval;
5. The school the student is transferred from shall submit and send information of the student online;
6. The school transferred into receives information of the student online;
7. The school which student transfers from shall submit a photocopy of the New Student Enrollment Approval Form with stamp of seal by the university to the provincial Department of Education for pre-examination, and print the Approval Form for Transferring School of Universities and Colleges of Henan Province.
8. Opinions shall be signed in the form by schools transferred from and into, and stamped with the seals of both school, and finally approved and sealed by the provincial Department of Education.
9. Student handles formalities of leaving school at the school he is transferred from.
10. Student handles formalities of entering school at the school he is transferred into.
Article 28 The formalities of transferring school should be handled at the end of each semester.
Article 29 Student who has transferred school has to study compulsory courses and restricted elective courses he has not studied; and can apply to be exempted from studying similar courses he has passed, and past credits shall be recognized after examination, credits of other courses can be counted as credits of elective courses.
Chapter IV Suspending Schooling and Resumption of Study
Article 30 The undergraduate program is 4 years, some special specialties is 5 years (such as architecture), and 3 years for higher professional program.
Article 31 Student has to suspend study on one of the following situations:
1. Student who has to stop study and have a rest or medical treatment for a period of more than one third of a semester, which should have the diagnosis of a hospital of Grade A Class II and the above;
2. For certain reasons, student apply for suspension of schooling and the school regard it as necessary.
Article 32 Time limits for suspension of schooling is one academic year, during which resumption of study is not allowed and his status as a student is retained.
Article 33 If student is recruited into the PLA (or Chinese People’s Armed police), his student status can be retained one year after he retires from the army. During this period, he does not have the rights and obligations of student at school.
Article 34 Student who suspends schooling must leave school after handling relevant formalities. He shall fill in the Student Application Form for Suspension of Schooling and submit the relevant certificate (including opinions of parent) to the school/department and the Dean’s Office for examination and approval. He has to leave the University within 2 weeks after handling formalities.
Article 35 To resume interrupted study, student shall have to handle the following formalities:
1. Student shall produce a certificate of recovery from a hospital of Grade A Class II and the above, and a certificate of performance during the period of suspension of schooling (by unit, neighborhood community where his family lives or township, etc.). And after being checked and confirmed for recovery by the school hospital, and being approved by the school/department, and recorded with the Dean’s Office, the student can study with the next grade of the original major. The school will issue a notice for resumption of schooling, and student will pay relevant fees and get registered with it.
Chapter V Repetition of Year’s Study and Withdrawal
Article 36 If the number of courses a student fails to pass (including courses of restudy) in one academic year accounts for more than 50 and even 70 percent of the total courses of the academic year, he has to repeat the year’s work and be transferred to study with students of the same major of the next grade. The percentage shall be accounted with a round number, and the decial part shall be rounded.
Article 37 Student who is transferred to study in the next grade should pay relevant fees as required.
Article 38 If there is no same major in the lower grade, the repeater are allowed to study with his former class, but have to restudy the courses he fails to pass.
Article 39 Student is forced to withdraw from the University on one of the following situations:
1. The total number of courses he fails exceeds 70 percent of the total number of courses he studies in the academic year.
2. Student has repeated a year’s study for more than once.
3. Student does not handle formalities of resumption in time or unable to resume schooling after checkup.
4. Student refuses to handle formalities for suspension of schooling
5. Student does not get registered for any proper reason for 2 weeks or leave school without asking for leave and has not participated in normal teaching activities for more than 2 consecutive weeks.
6. Student is confirmed by hospital above Grade II Class A (including Grade II Class A) to be unable to continue study at school for illness or disability caused by unexpected accident;
7. Student who has applied to withdraw from the university.
Article 40 The school/department where student who withdraws from the university belongs to shall give opinions on it. After being approved by the Dean’s Office, and with the decision made by the president meeting, the corresponding treatment on withdrawal can be implemented.
Article 41 The aftermath of students on withdrawal should be handled according to the following stipulations:
1. Students who withdraw from the university have to handle formalities of leaving school within one week and leave the university, and will be considered as leaving the university after the stipulated time.
2. Students who withdraw from the university can be given a certificate of leaving school before graduation if he meets the requirement.
3. The files of students who withdraw from the university will be returned to the place where his family lives.
Article 42 If student has any objections, he can refer to the Management Regulations of Complaints of Huanghaui University for settlement.
Chapter VI Graduation, Course-completion and Leaving School before Graduation
Article 43 Student who has student status, and quits after having studied for more than one year (one year), can obtain a certificate for leaving school before graduation.
Article 44 Student who has student status and has studied course stipulated in the teaching plan and got more than 90 percent of the total credits, which does not reach the minimum credit for graduation; or there are still above 3 courses he has not passed after make-up test, can obtain the Certificate of Course -Completion
Article 45 Graduation
1. Students with school registry, who have completed study of courses and reached the standard required by the teaching plan on morality, intelligence, and physique, are permitted to graduate and issued the Certificate of Graduation.
2. Course-completion students can apply to restudy courses he does not have credits and get a Certificate of Graduation when he passes the tests.
3. Student who has a certificate of course-completion because of unsatisfactory fieldwork can apply for a Certificate of Graduation after one-year’s work and with the certificate on performance from his employer.
4. Student who gets a certificate of course-completion because of unsatisfactory graduation thesis (design), can apply for a make-up thesis (design) within one year after leaving school, and can change for a Certificate of Graduation if the thesis reply is passed.
5. Time of graduation on the Certificate of Graduation issued will be the date of issuance.
Article 46 Students who have the qualifications for graduation and meets all requirements in Detailed Rules and Regulations on the Granting of Bachelor’s Degree of Huanghuai University will be given a Bachelor’s Degree.
Article 47 The University will issue education credentials and certificates strictly in accordance with the forms and types of schooling determined at enrolment.
Student without school registry cannot get education credentials of any kind.
Article 48 The school strictly implements the Management System of Electronic Registration of Higher Education Certificates, and submits the information of graduation (course-completion) certificates to the provincial Department of Education for registration.
Article 49 Student who is admitted to the school by means of violating regulations of enrollment cannot get a certificate or diploma, and certificate or diploma already issued to him will be recovered and will be announced to be invalid after reporting to the provincial Department of Education.
Article 50 In case a certificate of graduation, course-completion, leaving school before graduation or diploma is lost, on application of the student, the school can issue a corresponding certificate which has an equal effect with the original one.
Chapter VI Supplementary Articles
Article 51 The Regulations is applicable for adult students receiving higher education and students of international cooperation education studying at our school. Disagreement in matters uncovered herein or in credit calculation with foreign cooperative school will be handled through discussion between relevant parties.
Article 52 The Regulations shall be implemented on and after September 1, 2005. In case of divergences between relevant documents, refer to the Regulations for guidance.
Article 53 The Dean’s Office shall be responsible for the explanation of the regulations.
